Stop Losing Leads to Slow Follow-Up

The average service business takes 4 hours to respond to a new lead. By then, your competitor already booked the job. We build automation that responds in under 60 seconds and follows up automatically for 14 days.

Who This Is For

•HVAC, plumbing, and electrical companies getting 20+ leads per week but closing under 30%
•Service businesses using spreadsheets or sticky notes instead of a CRM
•Teams running Google Ads but losing leads because nobody follows up fast enough
•Any business where the owner is personally responding to every inquiry at 10pm

What You Get

+Instant lead capture from website forms, Google Ads, Facebook Lead Ads, and phone calls
+Under-60-second automated response via SMS and email with personalized messaging
+CRM setup (HubSpot, Pipedrive, or HighLevel) with pipeline configuration and data migration
+Lead scoring and qualification rules based on service type, location, and budget
+7-touch automated follow-up sequence over 14 days (SMS + email)
+Appointment booking with Calendly integration and automated reminders
+No-show reduction flows: confirmation, reminder, and rebooking automation
+After-hours response system for nights, weekends, and holidays

Tools We Integrate

HubSpotPipedriveHighLeveln8nMakeZapierTwilioSendGridCalendlyStripeSlackAirtable

Automation Sprint

2-Week Automation Sprint

Complete automation implementation, live in 14 days

$3,800

fixed price

+Instant lead response (under 60 seconds)
+7-touch SMS + email follow-up sequences
+CRM setup with pipeline and data migration
+Lead scoring and qualification rules
+Calendly booking with reminder automation
+Integration with your existing tools
+Team training session and documentation
+30 days of post-launch support

Automation Capabilities

Instant Lead Response

New lead comes in from your website, Google Ads, or Facebook? They get a personalized SMS and email within 60 seconds. Before your competitor even checks their inbox.

CRM Setup & Migration

We set up HubSpot, Pipedrive, or HighLevel with your pipeline stages, migrate your existing contacts, and configure deal tracking so nothing falls through the cracks.

Follow-Up Sequences

Automated 7-touch SMS and email sequences that nurture leads over 14 days. Each message is timed and personalized based on how the lead entered your pipeline.

No-Show Reduction

Appointment confirmation texts 24 hours before, reminder 2 hours before, and a rebooking flow if they cancel. Clients report 50% fewer no-shows within the first month.

After-Hours Coverage

Leads do not stop at 5pm. Automated responses handle inquiries nights and weekends with intelligent routing to on-call staff for urgent requests.

Team Notifications

Real-time Slack or SMS alerts when high-value leads come in. Round-robin assignment so every team member gets equal distribution.

Start Your Automation Sprint Back to Growth Systems

Frequently Asked Questions

What tasks can actually be automated?

The highest-ROI automations for service businesses are lead response (instant SMS and email when a form is submitted), appointment reminders and no-show follow-ups, review requests after service completion, and invoice/payment reminders. If a task is repetitive and rule-based, it can almost certainly be automated.

How much does the automation sprint cost?

The fixed-price automation sprint is $2,500 and delivers a complete lead-response and follow-up system in 2 weeks. Ongoing optimization and additional workflows run $800 to $1,500 per month depending on complexity.

What tools do you integrate with?

We build on HubSpot, Pipedrive, HighLevel, Zapier, Make (Integromat), Twilio, and SendGrid. If you already use a CRM, we work with it rather than forcing a migration. Custom API integrations are included when needed.

Will automation replace my staff?

No. Automation handles the repetitive tasks your team dreads so they can focus on high-value work like closing deals and delivering great service. Most clients find their team is happier and more productive after automation, not replaced.

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